A DRIVER'S guide to European repositories by Kasja Weenink, Leo Waaijers, Karen van Godtsenhoven

By Kasja Weenink, Leo Waaijers, Karen van Godtsenhoven

The Driver's advisor is a pragmatic advisor for repository managers and associations who are looking to construct their very own repository. This name comes in the OAPEN Library - http://www.oapen.org.

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Morag Mackie describes strategies for populating repositories in her article ‘Filling institutional repositories: Practical strategies from the DAEDALUS project’. 6 In a similar manner, the six case studies for this research have been analysed by looking at the strategies which have been used to obtain material giving a small keyhole view onto some of the practices employed. This study will analyse a number of key areas which are crucial to better comprehend the acquisition of material for a repository or service.

New stakeholders: might new stakeholders appear? One example of such a thing is the research assessment procedures that are increasingly being put in place around the world. In the UK, for example, the periodic national Research Assessment Exercise (RAE) requires a resourceintensive process of individual expert review of research outputs from each researcher. In future, it has been announced, the RAE will be ‘metrics-based’, and development of the new metrics that will enable this is about to begin.

To illustrate this the following tables, from a study we carried out three years ago, show the costs incurred by a range of repositories from those set up by average-sized research-based universities to the one established at MIT on project funding. 5m grant to he computer science student for set up and customisation 6 months grant for €5,000 for server Total €20,000 software: free server space at institution programmer for 12 months: CAN$50,000 staff costs for advocacy work with faculty hardware: CAN$2,065 Total CAN$52,065 software: free staff: USD$225,000 operating costs: USD$25,000 systems equipment: USD$35,000 Annual running costs USD$285,000 1 FTE staff member for upkeep and maintenance National University Of Ireland, Maynooth Queens Qspace CARL, Canada SHERPA: Nottingham, UK standard server: £1,500 installation 2-5 FTE days: £600 initial customisation 15 FTE days: £1,800 Total £3,900 Total €30,000 library staff: CAN$25,000 ITS staff: CAN$25,000 Total CAN$50,000 maintenance absorbed within HEI costs: 5 FTE days per annum co-ordination and collection of material: £30,000 three-year update of hardware and software: 2-5 FTE days and £3,900 Total £33,900 Figure 5 – Comparative set-up and running costs of a sample of repositories23 [note the currencies used are those of the examples] The repositories cited here were all built by the institution.

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